Council has a mandatory email signature for all staff.
The corporate email signature should be attached to all emails going to external people to display a professional approach. Please do not create your own personalised email designs, including things such as backgrounds, font styles and colours as these look unprofessional and are distracting.
How to set up your email signature
To access your signature you can type signature in the top search bar. Once there click on new to create a new signature.
To create a new signature click on New then name your signature and click OK.
To ensure your signature is fully accessible it needs both alt text and working links, which should all work if you copy from this document.
Email Signatures
Layout and text requirements
- Your name should be size 10 Arial/Calibri Bold
- Your title and contact details in size 8 Arial/Calibri Regular
- You can increase font size to size 12 and size 10 if needed, but please don’t make too large and do not change font or style.
- You can put a couple of spaces between your name and title or use a vertical line | and a space on either side (you can get this by clicking Ctrl + \)
- If you have a long job title then you can put it below your name rather than next to it.
- Add the web address. Please ensure you use the greaterdandenong.vic.gov.au address
- You don’t need to include your email address – people are getting an email from you so they already have it.
Jane Dandenong Council Officer
Media and Communications
Ph: 8571 5283 Mob: 0444 666 777
greaterdandenong.vic.gov.au
Adding images to your signature
The council logo should be added to all signatures. You can right click and save the logo below.
Make sure you put a space between the end of your details and the image.
Recommended extras
To show support or acknowledgement staff are encouraged to add:
- Your pronouns (they/them, she/her, he/him). These can be added under your team name or position. Find out more about using pronouns.
- Acknowledgement of Country banner
Optional banners
Please only add approved Council banner images. These need to be created and approved by the Media and Communications Team and should link to the corresponding webpage.
The final step
Once you are happy with your signature, select how it will be used (new messages and/or replies/forwards – we recommended setting it for all) and click OK.