Asset Management

Managing assets, empowering teams, building better services

Every team needs three types of resources to do their work, People , Money and Assets.  Managing these assets is therefore important to ensure the Council can continue to provide services to the community. 

Assets range from the laptops, desks and chairs used in the office,  to buildings, roads, playgrounds and streetlights that are used by the community.  Everybody at council has a role to  play in Asset Management whether it is using assets, or acting as custodians of the assets for the community and future generations.

Council and its staff are guided by the Asset Plan (insert link), which sets out the decision-making framework for assets, and also the forward plan for investment into assets over the next 10 years.  This document is mandated by the Local Government Act 2020 but is also useful for each team in order to understand what Council has planned, and can afford to fund, for its assets.

Asset Management is closely aligned with Service Delivery and aims to empower teams to be in their sustainable use and management of Council’s assets.

The Asset Plan can be found here: Asset Plan 2025-35 | Greater Dandenong Council

Why it matters?

Council manages over $3.15 Billion of assets for the community.  This has a huge financial impact on Council and therefore ratepayers.  Managing these assets responsibility for the future not only has an impact on Council’s financial sustainability,  but also is critical to making an impact on Climate  Change and Sustainability in general,  in particular  obtaining and maintaining Net Zero carbon emissions.

Asset Management looks after the entire lifecycle of an asset from Planning, Acquisition, Operations, Maintenance, Renewal and Disposal (Insert diagram). 

Who is involved in Asset Management?

Everyone is involved in Asset Management at Council in some manner or other. Whether it is using assets, purchasing, maintaining assets, or writing reports that have an impact on assets, we all have a role to play and responsibilities about how we use assets.

The Asset Management Team at Council partners with each team to assist in the recording of assets and will work with each team to document their assets and plan for the future.

• Asset Management and Service Delivery Coordiantor:  Alison Saunders
• Asset Management Team Leader:  Russel Tait
• Asset Management Engineer(s):  Roshanak Shahsahani and Pralhad Khanal
• Asset Data Team Leader:  Lisa Gnocato
• Asset Management Systems Analyst:  Arthur Perez
• Asset Data and GIS Officer(s):  John Cen and Sayan Bachhar
• Asset Management Systems Administrator:  Manoj Rangasinghe

Additionally, the Property Management Team works with teams across Council managing leasing and licencing of properties that Council owns or operates

• Senior Commercial Property Officer:  John Gregory
• Community Facilities Property Officer:  Rebecca Alberse

There is also a Service and Assets Steering Committee that overseas the governance of Service Planning and Asset Management.  Membership is from across council.  Please speak with your representative if you would like more information

Chair:  Executive Director Strategy and Corporate Services

Members:

• Chief Financial Officer
• Chief Engineer and Major Projects
• Manager Safe, Active and Connected Communities
• Manager Creative and Engaged City
• Manager Business Development and investment
• Manager Communications and Customer Experience
• Manager Strategic and Environmental Planning
• Coordinator Special Projects
• Coordinator Asset Management and Service Delivery
• Coordinator Network Services
• Corporate Planner
• Team Leader Asset Management

Vision and Objectives

Vision

As custodians of community assets, the City of Greater Dandenong will provide assets that are accessible, safe, sustainable and responsive to the needs of the community and the contemporary environment.

Objectives

• Achieve best appropriate practice in Asset Management as it applies to the different asset groups.
• Adopt a long-term sustainable asset management approach, incorporating life cycle costing into capital investment decisions, including new, expansion or upgrade projects funded by external grants.
• Develop and review Asset Management Plans for each infrastructure asset group, that link to the Long-Term Financial Plan and local government performance and financial reporting frameworks.
• Develop and review service targets and standards in consultation with the community to ensure long term sustainability of the assets supporting service delivery.
• Give priority to asset renewal or refurbishment when making capital investment decisions thereby ensuring Council’s existing assets are properly maintained for ongoing provision of agreed levels of service.
• Develop effective and affordable preventative maintenance programs aimed at minimising life cycle costs and maximising asset service potential.
• Apply appropriate risk management principles and practices for staff, contractors, property and the community.
• Implement and maintain an integrated Asset Management System to ensure common asset data is available for strategic, operational and financial decision-making and reporting.

Key Dates

• 20 October - Community Consultation for Budget 26/27 commences
• 30 October - Capital Business Cases finalised
• 6 November - Service and Assets Steering Committee
• 15 November - Community Consultation for Budget 26/27 closes
• 15 November - Renewal Business Cases finalised 
• 30 November - Councillor consultation for Capital and Renewal Budget 26/27 commences
• 4 December - Service and Assets Steering Committee

Frequently Asked Questions