Council has a number of Appointed CrimCheck Designated Officers within Council who are authorised to conduct police checks for new and existing staff and volunteers. For this purpose, they are referred to as Designated Administrative Officers (DAOs).
DAOs use the CrimCheck system to generate police checks. This is an automated national police checking tool owned by CrimCheck Pty Ltd. Access to the system is very limited and must be requested through the Organisational Development Support Officer on 8571 5372.
A police check must be finalised before a person starts with Council if the role requires a current Police Certificate. The DAO will coordinate the police check.
For existing employees where there is an ongoing requirement for periodical police checks, the DAO uses the PULSE system to record and monitor renewal dates. This is essential to keeping track of expiry dates and for audit purposes.
Police checks must be carried out in accordance with Council's Police Check Policy. Because of the sensitivities associated with police checks, there are strict protocols in place to protect the information obtained, especially if a conviction or other negative result is returned. Should this happen, please refer to the Police Check policy for guidance and contact the Team Leader Organisational Development or one of Council's OD Consultants to determine next steps. The Police Check Procedure for use by DAO's (below) also provides guidance.
Procedures and forms for DAO use
Police Check Procedure for DAO use - 1.1 MB
CrimCheck Self-Service Portal User Manual - 529.1 KB
Email text for police check applicants - 29 KB
List of Designated Administration Officer's - 244.7 KB
Police Checks - Confidentiality Agreement - 64.5 KG
The online "Evidence of Police Check" form is to be completed by the DAO after each police check is finalised. Clicking the button below triggers workflow for completion of the form by the DAO, signature by the authorising manager and automatic saving to the person's personnel file.
Instructions for completing online 'Evidence of Police Check' form - 182.1 KB
Requirements for aged care related services
Specific requirements are in place for staff and volunteers employed or engaged in aged care related services. Staff in this occupation must have a valid police check that is no more than 3 years old.
A person who has been a citizen or permanent resident of a country other than Australia after turning 16 and who is reasonably likely to have supervised or unsupervised access to Aged Care recipients, must make a Statutory Declaration as well as obtaining a current Police Certificate.
Labour-hire agencies that supply staff to Council to deliver aged care related services must complete a Statutory Declaration. A letter template is available for use (see below).
Template - Letter to Aged Care Providers - 25 KB
Statutory Declaration - to be completed by Aged Care labour-hire providers - 28.7 KB
Statutory Declaration - to be completed by an employee or volunteer in aged care - 28.1 KB
